Corporate Fitness and Active Aging

Sometimes it’s hard to juggle all the daily responsibilities in life. Balancing work responsibilities can be difficult enough but trying to also maintain a social life at the same time can feel impossible. Being able to manage your time can be invaluable in many ways. There many benefits of having time management skills and having the right strategies can improve your skills. 

To start, time management is a process in which you plan and control the amount of time dedicated to certain tasks. This will in turn boost your efficiency, effectiveness, and productivity during the day. Controlling your time will allow you to become better at organizing and in turn will help you control your time both personally and professionally. Having the necessary skills to manage your time has different benefits for people, including:

• Increased time for self
• Improved feeling of accomplishment
• Improved self esteem
• Increased satisfaction in life

The more you can limit work stress and the more time you spend on yourself, the happier you will be. So how do we improve our time management skills? Here are some strategies you can implement:

1. Know How You Spend Your Time: Making a time log of what you do during a day can help determine how you are already using your time. Over the span of a week or two, record everything you did in a 15-30 minute interval. Evaluate how you used that time. What time of the day are you most motivated? What tasks took the most time? Where do you value your time the most? Reflect on if you’re investing your time wisely, or if you need to reinvest time in other things.
2. Set Priorities: Distinguishing what is urgent and what is important determines whether you’re managing your time effectively. Some of the most important tasks are not the urgent tasks, but that does not mean that you should let the urgent tasks control your life. Determining what tasks must be done can help you gain control of your life while reducing the amount of tasks that may become urgent.
3. Use a Planning Tool: Utilizing a planning tool can increase your productivity. Writing down  tasks, making notes on your schedule, and jotting down items to remember can free up brain space to focus on other, more important tasks. Review your calendar daily, synchronize your apps if you use two different types of planning tools, and always have a backup. Some examples of a planning tool: Time Trackers, Time Savers, Calendars, Task Managers, Habit Developers, etc.  
4. Get Organized: You can’t manage your time if you’re disorganized, and research has shown that clutter has a  negative impact on perceived well-being.
5. Stop Multi-Tasking: Humans in general are not efficient at multi-tasking. Studies show that multi-tasking doesn’t save time or increase efficiency. In fact, it does the opposite. Routine multi-tasking may lead to difficulty concentrating and maintaining focus.

Time management is a skill that can be vital to one’s success. What are some other strategies that you have found to help manage your time?

There is more and more discussion in corporate wellness today about doing wellness for (with?) employees, creating thriving workplace environments, shifting toward programmatic choices that allow for volunteerism and financial literacy, engaging employees with more purposeful work, and using job crafting to create more meaningful work.

It's an interesting time to engage in discussion about what these paradigm shifts really mean when it comes to practical, on-the-ground-application for employees. I agree with much of the dialog; I think it's past time to consider a shift and to take action on it. And yet, I'm concerned that we may be packing away some key elements for "old school" corporate wellness that should not be left out of the mix. One of those program options that is on the fringe is physical activity.

If the basis of your corporate wellness initiative is to help employees live well so that they can bring their best to work each day, then you cannot leave exercise behind. While you consider things like living wage, job crafting and other areas that impact individual well-being, you also need to keep the idea of making the healthy choice the easy choice at the top of mind. Here's how exercise maintains relevance in corporate wellness even as the concept of such offerings continue to evolve. 

The workplace is a prime place for making exercise easy

The research about the benefits of regular activity are clear. What remains elusive are effective strategies to nudge employees toward a more active lifestyle. But, that doesn't mean we should stop creating easy ways for the workers to move their bodies. Time and money (access) remain the two biggest barriers for adults when asked why they don't engage in regular exercise. Like it or not, the workplace becomes a prime location for employees to fit in some activity.  

Exercise doesn't require as much guess work as other initiatives

I know a lot of organizations have taken on wearables as the hallmark of their wellness program's physical activity component. It may be tempting to go that route - it seems relatively easy, and if the cost to implementation isn't a barrier for the organization, you can simply give everyone a Fitbit and get on with it. There are however, many reasons to exercise caution with the use of wearables in your wellness program, not the least of which is privacy.

[Read more: Why Wearable Fitness Trackers Aren't Your Wellness Program]

Outside of the wearable marketplace, there a host of ways you can make physical activity an easy choice in your work environments. We're partial to a corporate fitness center, but that's not the right fit in every business. While you need variety, you don't have to spend a ton of money to execute this well. Group fitness classes can be run with modest cost (or no cost - employees can fund this if you simply make the opportunity available). Painting out safe walking zones in your parking lot, providing resources for stretch breaks, and offering solid education on opportunities for exercise in the community are examples of low-cost initiatives that can easily be developed.  

Leading the way is required

Sometimes, the best way to communicate that movement is important for your workforce has less to do with programmatic offerings, but instead is focused on shifting your culture so that walking breaks are repeatedly encouraged and modeled.

[Read more: 5 Tips To Help Your Employees Move More]

Leaders in the organization have to adopt a mindset where taking a break for physical activity during the day is not just accepted, it's encouraged. One of the best ways to do that is by modeling (yes, that means you need to take your own breaks!). You also have to be mindful of workplace policies (clock in/out policies, productivity quotas, etc.) that may send a different message than the supportive communications you've issued. If words and actions don't match up, employees aren't likely to adopt new practices. 

At the end of the day, you can't really legislate that employees exercise. The motivation to move has to be an inner drive in order for it to be a sustained choice. But, you can make it easier for your workforce to have access to physical activity by creating both spaces and support for regular exercise. 

In the first two blogs from this series, I wrote about offering healthier food at work and moving more throughout the day. Our last topic in this series is the one that excites me the most because I love the idea of being able to positively influence the work space for my colleagues. Don’t worry, I’m not asking you to hire a design expert. All I’m asking is that you consider the idea of RELAXATION in the workplace (gasp).

Try closing your eyes on some of these ideas to envision what makes you feel calm and takes you away for a moment. If you can conjure up a few mental images that bring peace, just apply those to the ideas below and you’ll be in good shape. If that’s not up your alley, you could even ask for volunteers at your company. You might be pleasantly surprised with what kind of workplace wonder they conjure up.

Retreat - Relaxation or meditation rooms are a great option for giving your employees some breathing room, or a place for some peace and quiet during the day. Since our culture hasn’t given in to the afternoon siesta idea yet, I think this is a nice runner-up. If your building has some unused space, it can easily be transformed into simple room for meditation, quiet break areas, or dare I say some quick shut eye. A natural, calm color of fresh paint, a comfortable chair, a small table, non-florescent lights or a lamp, a few pieces of artwork and you’re all set. Think spa-day, massage room or Zen like atmosphere, and you’re on the right path for offering a perfect retreat. Employees can then schedule time in the room with an online calendar system. However, you may have to limit the amount of time that can be spent in the room so everyone has a chance to benefit from the space.

Kids’ corner – We all yearn to be carefree like a child again but we know that’s not possible in the world of adulting. However, you can offer a space where employees can live out there childhood pastimes and creative ventures. This also doesn’t take much to put in place, but you will need some extra room for this one as well. This nook can have items like puzzles, cards, board games, Sudoko, coloring books and fine-point markers. The goal is to make a creative, fun space for your employees to escape into the enjoyments of non-work related activities that reduce stress levels, are carefree, and offer some mental decompression from their job. Another added benefit is that your employees might run in to some social banter that they don’t get from standing in the cafeteria line. Some may enjoy the opportunity to socialize with other employees. 

Home away from home – Some sites are calling these hang out rooms, or community centers, but I prefer the term, living room. I think that conveys the message clearly and you immediately are taken to a comforting area where you can relax and kick up your feet. Designing a small area where employees get away from the work environment for a few minutes seems to go over really well. They might choose to have their lunch there, read a magazine or book, listen to some calming music, bring their coffee or tea, chat with other co-workers, and just momentarily escape from their everyday work responsibilities. Not only is this convenient for your employees but it’s also a beneficial way to give their mind a break so they can go back to their job refreshed and rejuvenated.

That’s it for now! I hope you’ve enjoyed my tips on improving your work environment and offering healthier more active meetings. Even if you try to implement just one of these, you could get some really positive feedback from your employees. It doesn’t take much for them to feel appreciated, so see where you can go with this and my hopes are that you’ll gain a growing fan base at your organization.

Mandy Kisamore was a little reserved when we first met. She is not a jump in the front of the room type of person. She came to a few classes and then became more of a regular.  After a while she started to hang around after class and ask questions that began with her and then shifted toward her children, and her family. She has done a lot of work from when she started and it hasn’t stopped with her.  Check out her story about how she transformed herself and her family.  It has been extremely rewarding to be able to be a part of Mandy’s success. 

Transforming Myself and My Family

Exercise was not one of my favorite things to do.  It was never fun; I would never look forward to it, or hate to miss a class. Today is a different story.

Three years ago I started to get serious about taking care of myself.  This transformation has been, and continues to be, a struggle that I have to work on at every class, at every workout, and every time I exercise.

Here is my story.  In the beginning, my family and friends would always tell me that I needed to find some “me” time.  Having a husband and two kids at home, finding “me” time was the last thing I thought was a possibility.  After thinking about this “me” time that I apparently needed, I decided that I would start checking out the gym at work and the classes that were offered.  I thought that would be something positive for me, mentally and physically.  That could be my “me” time, one night a week for 45 minutes. 

Of course going to the gym itself is overwhelming, and joining a class for the first time was terrifying for me.  I found myself frustrated during the past three years because the scale did not tell me the number I wanted it to. I have had to shift my thinking to look at the inches I have lost, the new pants I have had to buy, the muscles I have built, and the confidence I have gained.  During the past three years I have had some setbacks which were frustrating, but I know that I cannot stop now. I feel that I have come so far that giving up and going back to where I was is not an option for me.  I started with a lower body class, it was only 30 minutes and who doesn’t want a better back side? A few friends and I started going to the class together. It was definitely a good decision to start with people I knew.  To my surprise, I ended up enjoying the class and started going once a week.  I attended this class for a month, and then added two classes a week for the next month, then three a week the next month. I soon found myself going to as many classes as I could fit into my schedule. As time went on, I could feel how much better I felt inside, and I could see the changes that were happening to my body.  These helped me stay motivated and continue trying different exercise classes.

My motivation to keep pushing through and continuing to make this more of a lifestyle change than what started as just a way to find “me” time is definitely my family.  To see the changes and the positive thought process this “me time” has brought to my family is amazing to see.  At one point during this journey my son said he was proud of me.  That was such a motivator for me to keep going no matter how hard it was, or how much I didn’t think I could keep up with it.  Since then, my kids have started paying attention to their eating habits, and exercising because they want to.  My husband, sister, and father have been making changes to be healthier as a result of what I have started.  It is wonderful to see that what started as one group fitness class has turned into a positive change for my entire family.

To me, every positive change you make is a success, whether it is stepping foot in the gym, joining your first class, or trying a healthier meal out on your family.  These changes can lead to so many more positive changes in your life. Although I haven’t reached my initial goals yet, I have found the smaller goals I have made are just as important.  I have to remind myself of what I’ve already accomplished, and that I am a work in progress.  I am going to keep trying to be a better healthier me, for myself and my family.   

Interested in helping your employees make great strides in changing their habits to live healthier lives?  Checkout NIFS Fitness Management Services to see how we help your workforce.

*Weight loss claims or individual results vary and are not guaranteed.

Throughout 2015, we’ll be blogging about our dreams for corporate wellness, fitness, and aging well. Some of the content will represent a gentle “poking fun” at the industry, but it’s all written to stimulate thought about what really could be if we put our heads together and started mapping out what’s possible in the realm of individual wellbeing. We hope you’ll join the conversation by commenting on the blogs, giving us additional ideas about what to write about, or by finding us on Twitter at #wellnesswhatif.

There is a growing swell of chatter online these days about where corporate wellness is headed. Outcomes-based programs seem to be the flavor of the day regardless of the profound lack of data about their effectiveness. Similarly, the battle of numbers continues between those who promote data about the effectiveness of wellness that is, at best, questionable, and those who strongly object to that potentially flawed data.

Underneath all of the banter is a concept, originally put forward by Al Lewis in his book, Cracking Health Care Costs, that wellness should be something done FOR employees, not TO them. I’m not going to be coy about this—we sit squarely on the side of doing wellness FOR employees. What follows are (1) my observations about common corporate wellness program elements done TO employees, along with (2) what if ideas that speak to our continued quest toward wellness that is FOR employees.

Health Risk Assessments

I have never been a fan of the much-praised Health Risk Assessment (HRA) for a variety of reasons, not the least of which is that the survey tool is one of many done TO the employee. There is very little personal and intrinsic value for the employee when he fills out an intrusive online survey. Sure, employers tack on financial incentives for the employee who follows their rules—and sometimes the incentive is substantial. But there isn’t really any answer for the employee’s question, “How will this help me change my health?” because an online survey (and the results) don’t move any health needle for any sustained amount of time.

What’s worse is that in some cases, flawed HRA recommendations are pointing employees toward unnecessary follow-up medical care that is in direct conflict with U.S. Preventive Services Task Force recommendations. And let’s not discount the harmful effects of employers hacking off their employees by doing what feels like invasive questioning about personal issues, only to leave employees with yet another reminder about their likely substandard health.

Does an employer really need aggregate HRA data to learn that their employees are representative of the adult U.S. population with high rates of overweight and obesity, risk for diabetes, and heart disease, and lack of physical activity? How much did it cost the employer to administer an HRA that provided an employee health profile that was already understood?

Biometric Screenings

And then there’s the bloodletting (oops, I mean screenings). I won’t belabor the issue here because the challenges with finger stick/venipuncture screenings are much the same as what I outlined with the HRA above. When was the last time employees walked away from their screening session feeling enhanced loyalty to the employer—as if the employer was genuinely interested in their health and had their back on taking whatever steps were necessary to improve their health? (If you have that warm-and-fuzzy story, I’d love to hear it.)

The Carrot (or the Stick, Depending on Your Perspective)

Incentives come in carrot and stick varieties, and really, it’s just two sides of the same coin. Whether the employer is offering an incentive or a disincentive is a matter of which side of the message you’re standing on. Frankly, there is little evidence to indicate that financially prodding employees leads to any sustained behavior change. But you don’t have to take my word on this; check out this joint position paper published as a partnership among the American Cancer Society, the American Diabetes Association, and the American Heart Association. And yet, employers put piles of cash into these financial offerings.

All of these tools—if truly helpful to the employer such that they must stay in the corporate wellness toolkit—could be repackaged so as to be an actual benefit to the employee. The employer would need to send a message that clearly indicated a desire to help the individual employee improve his health, and then they would need to back that up by putting their money, policies, environment, and productivity expectations where their mouth is.

The Alternatives

In my opinion, the current wellness program pillars outlined above are flawed—very flawed. So how do we get back to this idea that wellness should be done FOR employees, not TO them? Our staff, largely practitioners through managing corporate fitness centers, took a moment to dream about the possibilities for shifting the current wellness paradigm to one that might actually support and inspire individual health. Here are some of our what ifs:

• What if the five-minute walk break throughout the day was supported, encouraged, team-driven, even required? We’ve been beaten about the head with the research that shows the harmful effects of sitting. But now, new research from Indiana University has demonstrated that walking as little as five minutes on three different occasions during a three-hour sitting period can reverse some of the harmful effects of prolonged sitting.
• What if there were no unhealthy options available in your vending machine or cafeteria? Is this the pendulum swinging too far in the other direction? Most of the clients we work with have shifted to healthful subsidized options with unhealthy choices at full cost. I can’t think of a client who has made a 100% change in their worksite food/snack option, though.
• What if management at ALL levels in the organization supported employees working out during the day? There are a lot of corporate policies that keep employees in their seats, and even for those with more flexible schedules, there is a pervasive management message that work comes first and there is not time for a workout, a walk, a mental health break, etc.
• What if paid-time-off policies provided bonus time off based on the number of minutes an employee spends exercising in the company fitness center? In a similar vein, what if employees who choose to spend their 30-minute lunch break exercising could be given another 30 minutes to still eat lunch, away from their desk? (Gasp…compensated workout time!)

None of these ideas is a complete pie-in-the-sky kind of concept. And just like outcomes-based wellness programs, none of these ideas has been tested for long-term effectiveness (or harm), validated, or assigned an ROI that means anything. They do, however, require a shift in workplace policy, and they require fresh thinking about how organizational wellness money is allocated. These what ifs fit squarely into the “doing FOR employees” camp, and I’m sure there are many more ideas like this out there. Comment below on your own “FOR employees” what ifs or share your successes with these and other ideas.